The role of the J2 Accounting Assistant involves bookkeeping, administrative, and clerical support to the organization’s accounting department. Their role will primarily focus on processing, verifying and reconciling invoices and bills and helping to maintain vendor, customer, and company records. The Accounting Assistant will also be heavily involved in our AR collections efforts and will be tasked with regularly following up with customers to obtain payment status of open invoices.
Reports to: Controller
Job Duties:
- Sets up new vendors and customer in system and requests all required documentation
- Reviews all invoices for appropriate documentation prior to payment
- Reconcile vendor statements, research and correct all discrepancies
- Answers all vendor and customer inquiries
- Generates Customer Statements and follow up on delinquent accounts
- Process Returns & Credits
- Assist with updating and creating financial reports, bank reconciliations, recording journal entries and logging transactions
- Manages direct order processing and customer invoices
- Manage electronic invoicing for certain customers
- Understands and complies with all accounts payable policies and procedures
- Assists with payroll by verifying timesheets, reviewing vacation and sick days taken, and processing bi-weekly payroll
- Maintain proficiency in computerized systems and other technologies as required
- Maintain accurate files and documentation in accordance with company policy
- Follow company policies and procedures
- Handle sensitive information and financial reports in a confidential manner
- Assist with other projects as needed, and other duties as assigned
Qualification Requirements:
- Associate degree in related field, preferably Bachelor’s degree or equivalent
- 1-2 yrs. Previous accounting/administrative experience
- Familiarity with standard accounting concepts, practices, and procedures
- Possess strong organizational and time management skills
- Investigating and resolving all irregular and unusual transactions
- Strong understanding and appreciation of deadlines and commitment to schedules
- High degree of accuracy and attention to detail
- Strong verbal and written communication skills
- Ability to interact with employees, customers and vendors in a professional manner
- Computer skills – Highly skilled in Word, Excel, and Outlook, preferably experience/proficient with Oracle Net Suite ERP system
- Pass a drug screen and background check